One custom system that handles the admin, keeps your data in one place and grows with you — and you own it outright, with nothing to rent each month.
Invoice INV-3311 paid by Ironwood Interiors
PaymentQuote sent to Harbour Law Group — $21,000
SalesNew enquiry from Maple Ridge Dental, replied in 41s
AutomationThree things drain most businesses at once — and not one of them ever shows up as a line item on the accounts.
People trust adverts less every year, so every customer you buy costs a little more than the last. Pushing more traffic at a business that can't keep up just burns the budget faster.
Most businesses lose customers about as fast as they win them, because none of their tools talk to each other. You end up paying good money to fill a bucket that leaks.
Companies running the right system handle three times the work with the same size team. Every year you put it off, the distance between you and them gets harder to close.
If any of these ring true, the problem isn’t that your team isn’t working hard enough. It’s that they’re working without a foundation underneath them.
Copy from one app, paste into another. Chase a missing document. Type the same customer details for the third time this week. That isn't work — it's friction, and you pay full wages for it.
Follow-ups get forgotten and requests slip through. Not because anyone on your team is careless, but because nothing in your setup reminds them at the right moment.
You want to grow, but everyone is already at capacity. Hiring adds someone else to manage before it adds any real output. The back office is the bottleneck.
Hundreds a month for software you'll never own, and the price only moves one way. Cancel a single subscription and half of how you work stops working.
Three steps that run on repeat. The longer it runs, the more it hands back.
The system records every enquiry, quote and job as it happens. Within weeks you can see exactly where people drop off and where the team keeps getting stuck.
Set the rule once and it looks after itself from then on. The quote goes out, the reminder sends, the invoice follows the finished job. Nobody has to remember.
Everything sits in one place, so every customer gets the same experience every time. That's what turns a one-off job into repeat work and referrals.
Then it starts over. Every job feeds the next one — more data, tighter rules, fewer things falling through. That’s the part that keeps paying long after the build is finished.
You get the pieces that fit how you work. These are the ones most builds include.
An enquiry becomes a quote, a booked job, an invoice and a payment — without anyone retyping a single detail along the way.
Handles the common questions, works out whether a lead is worth your time, and books the appointment.
They read the quote, approve the work, pay, and check where their job is up to — without phoning you.
Books around your team's real availability, travel time and patch — not whoever happens to be looking at the calendar.
Payments, bookkeeping and profit per job on one screen, so you finally know which work is worth doing and which quietly costs you.
Asks at the moment the customer is happiest, then keeps referrals coming without you chasing anyone.
Move the sliders to match your business. The number on the right is what the manual work and the subscriptions add up to over a year.
Rough is fine. You’re sizing a problem, not filing accounts.
Anyone who touches quotes, scheduling, invoicing or chasing.
Retyping the same details, copying between apps, hunting for files.
Wage plus overhead — not what you bill the customer.
Every seat, licence and add-on you rent each month.
every year — money that never turns into work, split between hours nobody bills for and software you only ever rent.
Based on 240 working days, 65% of manual admin being automatable, and 60% of subscription spend replaced by software you own. An estimate to size the problem — not a quote.
We’ll map where the time actually goes in your business and what a system would cost to build. No pitch deck.
A one-off build cost, not a monthly fee per person. You get a fixed quote after the workshop — these are the starting points.
Small teams who just need to get off spreadsheets.
one-off build cost · no per-seat fees
Businesses losing real hours to admin and follow-up.
one-off build cost · no per-seat fees
Teams ready to hand the busywork over entirely.
one-off build cost · no per-seat fees
Every build starts with the same workshop. We scope it, price it and write it down before anything gets made — so the number you agree is the number you pay. Whichever tier you pick, the code and the data belong to you.
No open-ended projects and no surprise invoices. You know the price and the plan before anything gets built.
We sit with your team and map every step, from first enquiry to final payment. You keep the map whether or not you build anything with us.
Fixed scope, fixed price, and a clear order of what gets built first. Everything is written down before a line of code is.
You see working software every week, not a status report. Changes are cheap and easy while it's still being built.
Your team is trained, your old data is moved across, and the code is yours. We stay on for support only if you want us to.
Anything not covered here, ask us on the call. We’d rather tell you it isn’t a fit than sell you something that doesn’t work.
Most builds run six to ten weeks from the first workshop to going live. Smaller systems are quicker, and we always launch the part that saves you the most time first.